Title
Vote on a recommendation from the Chatham County Tax Department to award the property tax software contract to DEVNET Incorporated for $554,870.20 over a five-year period and authorize the County Manager to negotiate and execute all contracts and agreements.
Abstract
Action Requested: Vote on a recommendation from the Chatham County Tax Department to award the property tax software contract to DEVNET Incorporated for $554,870.20 over a five-year period and authorize the County Manager to negotiate and execute all contracts and agreements.
Introduction & Background: As a part of the capital improvements budget, the Tax Department seeks to replace the county's property tax software.
The current tax software is based on outdated programming languages (COBOL, RPG) and runs on an AS400 platform; therefore, the availability of support and maintenance programmers is very limited. The current software lacks operating, and technology efficiencies offered through newer systems, for example, the capability to assess property based on the income approach, create letters that appear authentic, improve workflows, and create data tracking dashboards. It is difficult to create queries in the current system which are essential in responding to public record requests, providing information as it relates to the departmental and County's budget, and reporting information to the state. The technology used in the current tax office software is difficult for employees to learn as there is not a user manual to reference.
Discussion & Analysis: Staff developed a Request for Proposal (RFP) for a Property Tax Software Solution. Staff followed procurement procedures for the release of the Request for Proposals on April 15, 2021. A total of 7 proposals were received by the May 13, 2021, deadline.
Using the criteria and instructions outlined in the RFP, the proposals were reviewed and scored by the selection committee consisting of staff from the Tax Department. The Tax...
Click here for full text