Title
Vote on a request to approve competitive bid exemption for ‘sole source’ and standardization on behalf of Chatham County for the standardization of the ‘Telephone system Replacement Project -Countywide’ and authorize the standard vendor as TSM South.
Abstract
Action Requested: Vote on a request to approve competitive bid exemption for ‘sole source’ and standardization on behalf of Chatham County for the standardization of the ‘Telephone system Replacement Project -Countywide’ and authorize the standard vendor as TSM South.
Introduction & Background: The North Carolina General Status 143-129(e)(6) authorizes Local Governments to purchase without bidding when standardization is the over-riding consideration. The County sought quotes in 2014-15 for a phone system in the Detention Center. The awarded vendor was TSM South.
Discussion & Analysis: The County began a discussion for a telephone system replacement Countywide during last year’s CIP process. With the placement of the new system in the Detention Center, it provides a beginning for a countywide system. This new system has already been implemented in MIS, Parks&Rec, and the new Environmental Quality. With the project ordinance of $261,814 total, the County is requesting the authority to standardize future purchases for this project with one vendor, TSM South.
Budgetary Impact:
This is an approved CIP project.
Equipment : $238,013
Contingency: 23,801
Total: $261,814
Recommendation: Approve competitive bid exemption for ‘sole source’ and standardization on behalf of Chatham County for the standardization of the ‘Telephone system Replacement Project -Countywide’ and authorize the standard vendor as TSM South.