Title
Vote on a Request to Approve competitive bid exemption for sole source purchase with Superior Handling Equipment for a Mobile Dock Lift.
Abstract
Introduction & Background: North Carolina G.S. 143-129(e)(6) authorizes the purchase of apparatus or equipment when product is available from only one source of supply.
Discussion & Analysis: Emergency Management occasionally receives supply deliveries that require offloading from a variety of trucks, trailers, etc. with varying heights. The Mobile Dock Lift allows for variable height settings to accommodate the differences. Having a mobile unit will allow Emergency Management to use it at shelter locations and others as needed. Currently, using a fixed dock at the EOC Ancillary Warehouse will only serve one bay. This unit will also allow Chatham to support other counties during emergency situations when needed.
Facilities has researched multiple companies (Dockzilla, Global Industrial, A Plus Warehouse, Material Handling Solutions, Gilmore-Kramer, and Copperloy) but each company does not offer a mobile option. Superior Handling Equipment is the only company who offers the Mobile Dock Lift.
This unit is also being used by a few other counties (NC and VA): Dare County Emergency Management, Chowan County Emergency Management, and Prince William County, VA.
How does this relate to the Comprehensive Plan: N/A
Budgetary Impact: A $20,000 dock leveler was included in the FFE (furniture, fixtures, and equipment) package, but the mobile option was not part of the original budget. With the addition of the mobility option, the budget will be impacted by an additional $23,000.
Recommendation/Motion: Approve competitive bid exemption for sole source purchase with Superior Handling Equipment for a Mobile Dock Lift.