Title
Vote to approve the Public Libraries Records Retention and Disposition Schedule for Public Libraries
Abstract
Introduction & Background: In accordance with North Carolina General Statutes §121-5 and §132-8, public libraries are required to follow an approved Records Retention and Disposition Schedule issued by the North Carolina Department of Cultural Resources.
Discussion & Analysis: This schedule outlines the minimum retention periods for various categories of records and provides guidance on the appropriate disposition of public records, including permanent retention, secure destruction, and transfer to the State Archives when applicable.
The schedule serves as a formal agreement between the public library and the Department of Cultural Resources and must be approved by the governing board before it can be used to authorize the destruction of any public records. Approval of this schedule ensures compliance with state law and supports responsible records management practices.
How does this relate to the Comprehensive Plan:
Budgetary Impact: No budgetary impact for this item.
Recommendation/Motion: Motion to approve the Public Libraries Records Retention and Disposition Schedule for Public Libraries.