Title
Vote to approve competitive bid exemption for sole source preventative maintenance service to be performed by Maxson Associates for the Modernfold Air Walls at the Chatham County Agriculture & Conference Center
Abstract
Introduction & Background: North Carolina G.S. 143-129(e)(6) authorizes the purchase of a service when performance or price competition is not available.
Discussion & Analysis: At the Chatham County Agriculture & Conference Center, the main exhibit hall and the meeting rooms are all able to be separated by moveable air walls. The air walls that are installed were manufactured by Modernfold. These air walls require annual preventative maintenance and have needed some periodic repairs. Modernfold has enacted territorial restrictions on the sales and service of their products, giving only one dealer near Pittsboro the possibility of performing our necessary work. For our district, Maxson Associates is the affiliated dealer/servicer.
Maxson has furnished the County a one-year (with two additional renewals) proposal to perform the needed preventative maintenance. As Maxson is the only certified vendor, the County has not been able to secure additional quotes.
How does this relate to the Comprehensive Plan: N/A
Budgetary Impact: Year one = $5,482.00; Year two = $6,032.00; Year three = $6,632.00 - for a three-year total of $18,146.00.
Recommendation/Motion: Motion to approve competitive bid exemption for sole source preventative maintenance service to be performed by Maxson Associates for the Modernfold Air Walls at the Chatham County Agriculture & Conference Center.