TITLE
Vote on a request to approve award of FY 2015-1016 generator service contract to Atlantic Power Solutions by approving adoption of resolution and authorize the County Manager to execute the contract.
ABSTRACT
Recommendation:
To award the FY 2015-16 generator service contract to Atlantic Power Solutions, Inc. by adoption of a resolution.
A. Service quote vendor tabulation
B. Quote by Atlantic Power Solutions, Inc.
C. Resolution
D. Contract
Introduction & Background: The Emergency Operations Center is responsible for the service of twenty five generators throughout the County for use in times of power outage and emergencies. The EOC has historically solicited quotes for this annual service, and received new quotes this year on August 5, 2015 after an informal solicitation. The lowest quote was submitted by Atlantic Power Solutions for $10,455.00.
Discussion and Analysis: The primary owner of Atlantic Power Solutions, Inc. is Commissioner Walter Petty, who was re-elected into office in November 4, 2014. North Carolina General Statute 14-234 (d1) provides an exemption to the conflict of interest provisions stated in 14-234 (a). Section 14-234 (d1) excludes a County with no town or city with a population of more than 15,000 based on the most recent official federal census.
The statute requirements for the process are: (1) must be approved by specific resolution adopted in open and public meeting, (2) the contract or series of contracts does not exceed $40,000 in a twelve month period, (3) the amount of the contracts must be specifically noted in the annual financial audit, (4) the governing board shall post in a conspicuous place in the courthouse a list of contracts which briefly describes the contract and shows the total amount. (This list must cover 12 months and be updated at least quarterly and (5) the official entering the contract may not participate in any way in the vote.
Budgetary Impact: $10,455.00
Recommendation: Recommendation to award the FY 2015-16 generator service contract to Atlantic Power Solutions, Inc. by adoption of a resolution.