Title
Vote to approve Fiscal Year 2024-2025 Budget Amendments
Abstract
Introduction & Background: During the fiscal year, the budget must be amended as changing conditions warrant. The fiscal year 2024-2025 budget ordinance authorizes the County Manager to transfer funds within a department without limitation. The Manager may also transfer amounts of up to $5,000 between departments of the same fund and transfer amounts up to $50,000 from contingency with a memorandum report of such transfers to the Board. The Board must approve all other transfers.
Discussion & Analysis: The attached proposed amendments must be approved by the Board of Commissioners for Fiscal Year 2025.
The Management Information Services budget is being increased by $148,058 to cover purchase orders from FY2024 that were not completed for the Audio/Visual System at the Historic Courthouse, LiDAR Mapping Project, and Sheriff’s Annex door security.
The General Services budget is being increased by $222,000 to cover a purchase order from FY2024 that was not completed for the Space Needs/Master Plan Study.
The Facilities department budget is being increased by $205,572 to cover purchase orders from FY2024 that were not completed for the BOE Reno Design, carpet at DSS, and a partition for the Manager’s Office.
The Sheriff department’s budget is being increased by $283,848 to cover purchase orders from FY2024 for vehicles not delivered.
Fire Inspections budget is being increased by $53,125 to cover purchase orders from FY2024 for vehicles not delivered.
The Emergency Operations department’s budget is being increased by $113,141 to cover purchase orders from FY2024 for APX Radios, radio parts, and the EOC Joint Use Design Study.
The Planning department budget is being increased by $237,225 to cover a purchase order from FY2024 for UDO.
The Non Profit - Chatham Transit budget is being increased by $36,658 to cover a purchase order from FY2024 for the yearly allocation.
The Social Services department budget is being increased by $17,840 to cover a purchase order from FY2024 for Panic Button/Badge Reader Installation.
The Social Services department’s budget is being increased by $998,464 to roll balances forward from FY2024 for the Special Adoption Funds, County MOE Funds and Cardinal (Vaya) Funds.
The Health department’s budget is being increased by $168,294 to roll balances forward from FY2024 for the Healthy Counties Challenge Funds, Community Health Assessment, EMBRACE, Public Health Services Doula Collaborative Program.
The Cooperative Extension department’s budget is being increased by $165,952 to roll balances forward from FY2024 covering the following programs: General Extension, Livestock, Horticulture, Fam/Consumer Education, 4-H, Sustainable Ag, Forestry, Master Gardner, Dairy, and Local Food Council.
The Emergency Management department budget is being increased by $91,703 to roll balances forward from FY2021-2024 for the Duke Energy Harris Plant Memorandum of Understanding arrangement.
The Library department’s budget is being increased by $1,130,429 to roll balances forward from FY2024 for Library Donations, Friends of the Library materials, Johnston Trust library materials, Goldston Donation - LB Hester Trust, Wren Library donations and the Alston Funds, an increase of $15,353 for FY2025 donations for Friends of the Library materials, and an increase of $40,254 for the approved Library Services and Technology Act Grant.
The General Services budget is being increased by $3,743,538 to roll balances forward from FY2024 for ARPA Enabled Program funds and Local Assistance and Tribal Consistency funds.
The Sheriff department’s budget is being increased by $439,521 to roll balances forward from FY2024 for Youth Services donations, Civil Processing Fees, Concealed Weapon Fees, Animal Control donations, and Victim’s Services donations.
The General Services budget is being decreased by $31,026 for use of contingency which will increase the Sheriff department’s budget by $31,026; $20,000 for an Understated FY25 Continuation Request for Animal Services and $11,026 for Elevator Repair at the Justice Center.
The Mental Health division budget is being decreased by $35,000 to increase the Non Profit Allocations budget by $35,000 for the Chatham County Child and Family Mental Health Treatment Program.
The Land Preservation budget is being increased by $675,000 for Contracted Services.
The E911 Emergency Telephone budget is being increased by $159,735 to cover purchase orders from FY2024 for the Upgrade of 911 Recorders.
The Opioid Settlement Fund budget is being increased by $218,068 to roll balances forward from FY2024 covering the following programs: Collaborative Strategic Planning, Early Intervention, Evidence Based Addiction Treatment, Naloxone Distribution, and Recovery Support Services.
The Utility department’s budget is being increased by $232,829 to cover purchase orders from FY2024 for the Water Treatment Plan Eval, Lead and CO Engineering, the Water Master Plan Phase II, AMI Assessment, Bynum Tank Painting and a Generator Upgrade.
The Solid Waste department’s budget is being increased by $245,105 to cover purchase orders from FY2024 for a roll off truck that was not delivered.
How does this relate to the Comprehensive Plan: N/A
Budgetary Impact: The proposed amendments increase the General Fund by $8,110,975 and the appropriated fund balance by $8,008,158. General Fund use of contingency totals $31,026. General Fund transfers between departments have no budgetary effect. The proposed amendments increase the Ag Land Preservation Fund by $675,000 and the appropriated fund balance by $675,000. The proposed amendments increase the Emergency Telephone System Fund by $159,735 and the appropriated fund balance by $159,735. The proposed amendments increase the Opioid Settlement Fund by $218,068 and the appropriated fund balance by $218,068. The proposed amendments increase the Utility Fund by $232,829 and the appropriated fund balance by $232,829. The proposed amendments increase the Solid Waste Fund by $245,105 and the appropriated fund balance by $245,105.
Recommendation/Motion: Motion to approve budget amendments as proposed by staff.