Title
Vote to approve a resolution amending the Chatham County Personnel Policy
Abstract
Introduction & Background: The Chatham County Personnel Policy was adopted on March 11, 1996 with the last revision on March 3, 2023. From time to time, it is necessary to review the current policy and recommend changes that further clarify intent or are no longer relevant or accurate. After careful review, several changes are proposed.
Discussion & Analysis: The following amendments need to be made to the current Personnel Policy:
Article III, Section 8: Payment at a Listed Rate
New language was added to include an explanation of the lump sum payment for employees who have reached the maximum salary for their assigned pay grade.
Article III, Section 10: Pay Rates in Promotion, Demotion, Transfer and Reclassification
Language has been added stating that salary changes approved after the first working day of a pay period shall become effective at the beginning of the next pay period, or at such specific date as may be provided by procedures approved by the County Manager. In addition, language has been added to increase the salary increase amount for promotions and reclassifications from 2% to a range of 2-5% with approval from Human Resources and the County Manager based on internal equity and other factors.
Article IV, Section 1: Statement of Anti-Discrimination and Equal Employment Opportunity
New language was added by Human Resources and the Equal Employment Opportunity (EEO) Officer to update the language around harassment and discrimination and add the new Anti-Discrimination statement.
Article IV, Section 2: Recruitment
Language was updated to include changes to the recruitment process to reflect the new applicant tracking system.
Article V, Section 4: Sexual Harassment
New language was added to address general harassment (including sexual harassment) and new Anti-Harassment and Anti-Discrimination statements were added and the reporting procedures were modified to include the Equal Employment Opportunity (EEO) Officer. In addition, definitions of commonly used terms were added to the Definitions section of the Personnel Policy.
Article V, Section 5: Secondary/Outside Employment
Updated policy to include a Request for Secondary Employment Approval Form.
Article VI, Section 6: Sick Leave
Removal of the Sick Family Leave provision for employees to use up to forty (40) hours in a calendar year for the illness of the employee’s immediate family.
Article IX, Section 1: Grievance Procedure
The statement was added that the procedure does not apply to employees of the Sheriff or Register of Deeds.
Article IX, Section 5: Personnel Advisory Committee
The Chatham County Human Relations Committee was replaced by the Chatham County EEO (Equal Employment Opportunity) Working Group for any grievance involving a hate or bias issue.
How does this relate to the Comprehensive Plan: Not applicable
Budgetary Impact: None
Recommendation/Motion: Motion to approve a resolution amending the Chatham County Personnel Policy.