Title
Vote to approve Fiscal Year 2014-2015 Budget Amendments
Abstract
Action Requested: Motion to approve budget amendments as proposed by staff
Introduction & Background: During the fiscal year, the budget must be amended as changing conditions warrant. The fiscal year 2014-2015 budget ordinance authorizes the County Manager to transfer funds within a department without limitation. The manager may also transfer amounts of up to $5,000 between departments of the same fund and transfer amounts up to $50,000 from contingency with a memorandum report of such transfers to the Board. Resolution #2000-43 allows the Finance Officer to transfer amounts from the vehicle replacement fund for the purchase of vehicles approved for replacement in accordance with the fleet management replacement criteria. The Board must approve all other transfers.
Discussion & Analysis: Attached are proposed amendments that must be approved by the Board of Commissioners for fiscal year 2015.
The General Services budget is being increased by a total of $30,502,945. This amendment is related solely to the borrowing for the Agriculture Center and Bus Garage and the partial refunding of the 2006 COPs.
The Register of Deeds budget is being increased by a total of $12,450 for the purchase of a specific shelving unit utilizing automation funds collected in a prior fiscal year.
The Facilities Management department is being increased by a total of $549,532 to cover the first debt payment related to the new Agriculture Center.
The Sheriff's budget is being increased by a total of $38,955. This increase covers $27,455 in furniture and equipment purchased from civil processing and concealed weapon funds collected in a prior fiscal year. It covers $8,500 in expenses related to and fully reimbursed through their Electronic Monitoring Grant with the Governor's Crime Commission and Enhanced Domestic Violence Grant with the Office of Violence Against Women. It also covers youth services expenses in the amount of $3,000 covered by donations given specifically for youth services expenses.
The Emergency Operations budget is being increased by a total of $30,000 to cover expenses related to and covered entirely by Progress Energy grant funds received in a prior fiscal year.
The Court Related Programs budget is being increased by $50,000 to cover expenses related to and reimbursed entirely by Domestic Violence Grant funds from the Office of Violence Against Women.
The Cooperative Extension department is being increased by a total of $15,000 to reimburse the County for temporary salary costs related to the 4-H day camp program.
The Non Profits budget is being increased by a total of $150,586 to cover funds received from the Rural Operating Assistance Program (ROAP). These Elderly/Handicapped and Work First funds are passed through to Chatham Transit.
The Council on Aging budget is being increased with a transfer from contingency in the amount of $600. This transfer will cover increased costs related to insurance and bonds coverage through the County's insurance carrier.
The Chatham Trades budget is being increased with a transfer from contingency in the amount of $20,733. This transfer will cover the vehicle allocation approved for Chatham Trades.
The Schools budget is being increased by $1,364,784 to cover the first debt payment for the Bus Garage. It is also being increased with a transfer from contingency in the amount of $125,000 to cover the additional supplement related to their incentive pay plan.
The CCCC budget is being increased by $30,000 with a transfer from contingency to cover the CCCC agriculture structure.
The Solid Waste and Recycling Fund is being increased by a total of $1,229,717 with an appropriation of fund balance to cover the transfer to the Waste and Recycling Facility Office Project approved in the 2016-2022 Capital Improvements Program.
The Forfeited Property fund is being increased by a total of $15,900 to cover additional equipment and undercover funds purchased with forfeited property and controlled seizure funds.
The Bonlee, Central Chatham, Circle City, Goldston, Hope, Moncure, North Chatham, Parkwood, Staley, and Northview fire district budgets are being increased by a combined total of $4,800 to cover commission fees through the end of the fiscal year.
The Self Insurance Fund is being increased by $1,100,000 with an appropriation to fund balance to cover an estimated increase in health insurance claim costs through the end of the fiscal year.
Budgetary Impact: The proposed budget amendments increase the General Fund by $32,711,252, including an increase to appropriated fund balance in the amount of $69,905. The proposed budget amendments increase the Forfeited Property Fund budget by $15,900. The proposed budget amendments increase the Solid Waste and Recycling Fund budget by $1,229,717. The proposed budget amendments increase the Fire District budgets by a combined total of $4,800. The proposed budget amendments increase the Self Insurance Fund by $1,100,000. Transfers from contingency total $176,333.
Recommendation: Motion to approve budget amendments as proposed by staff.