Title
Vote on a request to approve sole-source contact with TruMed Systems, Inc. in the amount of $111,508 for Accuvax Vaccine Management System
Abstract
Action Requested: Vote on a request to approve sole-source contact with TruMed Systems, Inc. in the amount of $111,508 for Accuvax Vaccine Management System
Introduction & Background: Vaccine storage and inventory management have been a major issue for local health departments over the past two years due to the COVID-19 pandemic and vaccination campaign. The Chatham County Public Health Department (CCPHD) has been researching systems to more efficiently store and track its complete vaccine supply, including COVID-19 and other vaccines, leveraging one-time grant funds focused on COVID-19 and communicable disease control. This system would reduce staff time needed to manage vaccine supply while decreasing the space required for vaccine storage.
Discussion & Analysis: The AccuVax® Vaccine Management System is the first and only fully automated vaccine storage and inventory management system. It has a number of unique, proprietary features, including: vaccine inventory security through biometric login access, automated vaccine workflow, 24/7/365 remote monitoring, and support for reordering.
After researching systems and reaching out to others who utilize the Accuvax, CCPHD determined AccuVax was the option that meets needs. While there is an option to lease the unit annually for approximately $10,000 per year, the purchase option with a ten-year maintenance plan was identified as the most practical option given its similar cost and ability to purchase entirely with one-time grant funds.
How does this relate to the Comprehensive Plan: Relates to Goal #8: Become more resilient by mitigating, responding and adapting to emerging threats, and Goal #10: Foster a healthy community.
Budgetary Impact: Contract will be fully funded with Communicable Disease grant funds through NC DHHS
Recommendation: Vote on a request to approve sole-source contact with TruMed Systems, Inc. in the amount of $111,508 for Accuvax Vaccine Management System