Title
Vote to approve a resolution amending to the Chatham County Criminal History Check Policy
Abstract
Action Requested: Vote on a resolution to approve an amendment to include all County volunteers in the verification and notification process, which currently only applies to candidates for employment with Chatham County.
Introduction & Background: The Chatham County Criminal History Check Policy was last revised on June 6, 2011. After careful review, an amendment has been proposed to the policy to include County volunteers in the notification process, which currently only applies to candidates for employment.
Discussion & Analysis: The current process (outlined below) only applies to all final applicants for full-time, part-time, limited term, and temporary employment:
Before the County may deny or terminate employment or volunteer opportunities based upon the criminal history record information, the Human Resources Director or in their absence, the Human Resources Analyst shall speak with the candidate to verify the existence of the record and ensure that it belongs to the individual. The Human Resources Director or the Human Resources Analyst will offer the candidate the opportunity to provide facts or circumstances surrounding the offense that the individual feels should be considered.
If the individual believes the record or records are incorrect, the Human Resources Director or Human Resources Analyst will provide a letter to the candidate with the location(s) of the conviction to allow the candidate the opportunity to deliver proof within five (5) calendar days, that such record or records are in error. Certified public records from the county or counties would be considered proof. The candidate will incur any cost associated with obtaining such records or proof.
Any decision to deny employment or volunteer opportunities, terminate employment or volunteer opportunities, or other action shall be made by the Human Resources Director, or in their absence the Human Resources Analyst, with the appropriate department head and/or appointing authority.
With the approval of this amendment, individuals who wish to volunteer with Chatham County will become a part of the verification and notification process when a “hit” is received on their criminal background check.
How does this relate to the Comprehensive Plan: Not applicable.
Budgetary Impact: None
Recommendation: Motion to approve a resolution amending the Chatham County Criminal History Check Policy to include volunteers in the criminal history check verification process.