Title
Vote on a request to approve a Memorandum of Agreement (MOA) with North Carolina Administrative Office of the Courts (AOC) for the installation of cabling required for a courtroom audio visual system (aka CRAVE) to be used to aid in Chatham County remote court proceedings and authorize the County Manager to execute the MOA.
Abstract
Approve a Memorandum of Agreement (MOA) with North Carolina Administrative Office of the Courts (AOC) for the installation of cabling required for a courtroom audio visual system (aka CRAVE) to be used to aid in Chatham County remote court proceedings and authorize the County Manager to execute the MOA.
Introduction & Background: North Carolina Administrative Office of the Courts (AOC) is funding a project to install courtroom audio visual systems in all participating counties’ statewide. The project is being administered by the AOC utilizing a subcontractor, ePlus, who was awarded the contract through a competitive bidding process. Chatham Counties’ responsibility for the project is to provide the cabling and electrical components in each qualifying courtroom required to run the audio visual systems (aka CRAVE).
Discussion & Analysis: The AOC initially desired to fund one of these systems in each county, but expanded the program to include two systems per county, if desired. Chatham County desires to utilize the cabling subcontractor chosen by ePlus to install the required cabling in two separate courtrooms in the county. One courtroom has been designated in the Chatham County Justice Center and the other will be installed at the Siler City Court Annex.
Chatham County MIS requested quotes from a third party contractor, as was our option, but is recommending using AOC’s contractor due to comparable costs and their familiarity with the requirements of the CRAVE systems.
How does this relate to the Comprehensive Plan: N/A
How does this relate to ARPA: N/A
Budgetary Impact: Upon signature of the attached MOA, Chatham County will be responsible for the installation costs on a time and material (T&M) basis. The attached MOA estimates the cost per courtroom at $8,613.00 which would project the total cost to the county to be $17,226.00 for two courtrooms. The total cost will depend on a variety of factors, but indications from AOC is that the cost per courtroom has previously been below the estimated costs for other participating counties.
Recommendation/Motion: Motion to approve Memorandum of Agreement (MOA) with North Carolina Administrative Office of the Courts (AOC) for the installation of cabling required for a courtroom audio visual system (aka CRAVE) to be used to aid in Chatham County remote court proceedings and authorize the County Manager to execute the MOA.